Keeping everyone engaged is difficult in a remote setting. Board members used to face-toface meetings may struggle to connect with colleagues and become active participants. There are best practices to run successful virtual meetings.
Make sure that the technology used in meetings is easy to use and secure. A clear, active agenda will keep meetings on track and productive. It is crucial to include board members in making the agenda and to give it out in advance. This can be done through the board portal, which allows attendees to look over information, add points and participate in the meeting before the meeting.
It’s essential that the chair bring everyone back on track when a discussion goes off-topic. It’s also helpful for the chair to call upon those who haven’t spoken so that discussions are rounded and not dominated by a few key voices. The use of transition slides in conjunction with the consent agenda, action items and financial statements can be a helpful tool to facilitate discussion.
Breaks in the meeting can improve engagement levels, especially if they include some trust-building activities such as small group discussions or partnering with board members for peer mentoring sessions. It’s also important to provide feedback opportunities, whether it be through anonymous surveys or post-meeting discussion. These can assist board members in their transition to the virtual format. For your remote board to run smoothly, you will also require detailed minutes that record the discussions and the decisions taken during the meeting.
https://boardmeeting.fr/2022/06/08/how-to-run-effective-remote-board-meetings/
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